VET student entry procedure

Applies to the following courses:

Step 1 - Before you apply

  1. Speak with an ACAP course adviser to determine which course is right for you; and
  2. Familiarise yourself with your chosen course entry criteria/pre-requisites and course fees; and
  3. Ensure you have read and understood all College policies, procedures and terms set out in ACAP’s Student Handbook and policies webpage. It is important to note the sections including (but not limited to) Credit/ RPL, Refund, and Grievance Complaints and Appeals policies and procedures.

Step 2 - Apply online

Complete your online application form and collate the documents required to proceed to enrolment. An ACAP course adviser will contact you within 2-4 business days of receipt of your application to finalise your submission.

Step 3 - Proof of ACAP VET course entry eligibility

You will be asked to supply the following items:

1.  One of the following documents to demonstrate you have met the course entry criteria

(i)  Record of Results and/or Testamur to verify completion of a VET Certificate IV qualification or higher qualification (or equivalent) in a non-trade area; or
(ii)  Australian Senior Secondary Certificate of Education (Year 12 Certificate) (or equivalent); or
(iii)  Proof of completion of the ACER Core Skills Profile for Adults (CSPA) at Exit Level 3 of the Australian Core Skills Framework (ACSF) in both reading and numeracy.

If you are unable to supply any of the documents at (i), (ii) or (iii) above, ACAP will arrange for you to complete the online ACER Core Skills Profile for Adults (CSPA) literacy and numeracy assessment (see Step 5 below).*

2.  Identification documents: passport, Australian Driver’s License, or state-issued ID card.

You will be asked to provide proof that you are an Australian or New Zealand citizen, or holder of a permanent visa or permanent humanitarian visa (e.g., copy of birth certificate, passport photo page, visa).

If any of your documentation refers to you using a different name, then certified proof of your change of name must also be supplied.

If any of your documentation is in a language other than English, a certified English translation must be included, along with the original.

Step 4 - Confirmation of enrolment

ACAP will advise the outcome of your course application via email, usually within 2-4 business days of receiving all required documents.

If you have indicated as part of the application process that you wish to access the Australian Government VET FEE-HELP Loan scheme to pay for your units (in full or in part) please read Steps 5 and 6 below, as you may be required to provide further documentation.

STEP 5 (If applicable) - VET FEE-HELP Student Entry Procedure

It is a Commonwealth legislated requirement that all students wishing to apply for a Commonwealth VET FEE-HELP student loan must be assessed by their provider for academic suitability to undertake a high level VET qualification. This is a student protection measure introduced from 1 Jan 2016 and is in addition ACAP’s course entry criteria/prerequisites.

This assessment requires that you provide ACAP with a copy of your Australian Senior Secondary Certificate of Education (Year 12 Certificate). If you don't have an Australian Year 12 Certificate, you must sit an approved Language, Reading and Numeracy (LLN) test and be assessed by ACAP as competent in both reading and numeracy at the Exit Level 3 in the Australian Core Skills Framework (ACSF). ACAP has chosen the Australian Government approved ACER Core Skills Profile for Adults (CSPA) testing tool.

If you have already met ACAP’s VET course entry criteria/prerequisites at (ii) and (iii) above by providing the documents outlined in Step 3, you will not need to provide any further documentation to ACAP, as you have already demonstrated to ACAP that you have met the requirements of the VET FEE-HELP Student Entry Procedure.

If you have been granted entry to one of ACAP’s VET courses on the basis of your VET Certificate IV qualification you will still need to undertake the ACER CSPA test and be assessed by ACAP as competent in both reading and numeracy at the Exit Level 3 in the Australian Core Skills Framework to demonstrate to ACAP that you meet the requirements of the VET FEE-HELP Student Entry Procedure.

About the ACER Core Skills Profile for Adults (CSPA) testing tool

If you are required to complete the ACER Australian Skills Profile for Adults (CSPA) test, either to provide proof of eligibility for entry into an ACAP VET courses or to meet the VET FEE-HELP Student Entry Procedure, ACAP will contact you to discuss how you can prepare for the test. ACAP will then email you a link to the testing tool. There is no cost to you if you complete the ACER CSPA test using the provided link by ACAP.

The ACER CSPA testing tool consists of two tests, one for literacy and one for numeracy. Each test takes approximately 50 to 60 minutes to complete. There is no time limit and each test can be completed progressively over multiple login sessions on different days. ACAP must be confident that you have completed this test independently and are able to display competence at or above Exit Level 3 in the Australian Core Skills Framework (ACSF). ACAP will email you a copy of your test results normally within five business days of completion. ACAP is required to store your test results for five years after you enrol and may be required to provide your test results to the Commonwealth if requested.

STEP 6 (if applicable) - Submission of Application for VET FEE-HELP Loan

If you have indicated to ACAP that you wish to access the Australian Government VET FEE-HELP Loan scheme to pay for your units in full or in part ACAP will email you a link to the Australian Government’s online VET FEE-HELP Loan Application Form 72 hours (three business days) after your enrolment, provided you have met the VET FEE-HELP Student Entry Procedure and there is at least two business days before the census date for your enrolled unit(s).

This form must be submitted by census date, which is also the final date you can withdraw from your course without incurring academic penalties or tuition fees. For further details about the VET FEE-HELP refer to the Australian Governments “StudyAssist” website.

Note: Subject to the passage of legislation, VET Student Loans will commence on 1 January 2017, replacing the current VET FEE-HELP scheme, which will cease to be available for commencing students from 31 December 2016. For more information about VET Student Loans, go here