Graduation
Ceremonies
The process to confirm your course completion, assess your eligibility to graduate, and formally confer your award typically takes around seven weeks following the end of your final trimester.
Approximately 8–10 weeks before each ceremony, eligible and potentially eligible students will receive an Expression of Interest (EOI) email to both their ACAP and personal email addresses. This allows you to indicate whether you would like to attend the upcoming ceremony, subject to successfully completing your course and being formally conferred within the required timeframe.
If you indicate Yes in your EOI and are eligible to attend, you will then receive an official graduation invitation approximately 4–6 weeks before the ceremony. This will be sent to both your ACAP and personal email addresses and will include all relevant ceremony information, including the venue, costs, guest allocations, RSVP instructions and academic dress requirements.
Please note that confirming ceremony arrangements, including eligibility, invitations, venue arrangements, academic dress, RSVPs and guest allocations, is a detailed process and information is communicated progressively as arrangements are finalised.
RSVPs close two weeks prior to each ceremony. Due to the finalisation of venue, seating, academic dress and guest arrangements, late RSVPs or attendance requests cannot be accepted after the closing date.
You can request to attend a graduation ceremony in another state, provided your course completion and Academic Board approval fall within the eligibility timeframe. Requests are subject to availability and ceremony capacity and cannot be guaranteed.
Graduation attendance, documentation and contacts
In Absentia
If you do not wish to attend a ceremony, you can opt to graduate in absentia which means that you will not need to attend the ceremony and your award will be sent to you by registered post after the date of the ceremony.
Graduation Documentation
Every graduate receives their Award Testamur and an Official Statement of Results upon graduation. Your full legal name will appear on your award. Your award is an official document, therefore, it is very important that your student file contains your full legal name including middle names. Your full legal name according to our records will appear in the ‘Personal Details’ section of your Student Portal.
If you need to update your full legal name please complete the Change of Name Application Form and forward with relevant documentation to the college.
To update your address details you may do this through the Student Portal or contact the Student Experience Team at your relevant campus.
Should you need extra copies of your Official Statement of Results or require a copy prior to graduation please complete and return the Official Statement of Results Application Form.
A charge of $30 applies for each copy and takes approximately 10 business days to be processed and posted to you.
If you do not receive your graduation documentation and fail to notify us within 12 months, you will be charged for a replacement.
Letter of completion
The Letter of Completion is a letter from the College that may be needed by an external organisation to confirm that a student has completed the requirements of their award and is eligible to graduate or has graduated.
A letter of completion is usually used to provide evidence
- to another educational institution that admission requirements have been met or
- to an employer that the student has been deemed by the College as having completed an award.
An application for a Letter of Completion needs to be assessed and confirmation and approval must be given by the Discipline, Finance, the Library and Learning and Teaching Committee before any letter can be issued to a student. Therefore, to allow for this approval process, a Letter of Completion cannot be issued until approximately 15 working days after the students final results have been released.
Apply for a Letter of Completion online.
Key Graduation Contacts
Eligibility & Documentation Enquiries
Email: [email protected]
Ceremony Enquiries
Email: [email protected]
The alumni network
Many graduates of the College stay connected to the College to maintain personal and professional contact with other Alumni, educators and college staff. The Alumni Network was established to facilitate this objective. All graduating students are invited to join the network and benefit from the contacts, activities and information that membership of the Alumni Network offers.
